[et_pb_section admin_label=”section”][et_pb_row admin_label=”row”][et_pb_column type=”4_4″][et_pb_blurb admin_label=”Blurb” title=”IMPORTANT INFORMATION FOR OUR VALUED VENDOR COMMUNITY” url_new_window=”off” use_icon=”off” icon_color=”#7EBEC5″ use_circle=”off” circle_color=”#7EBEC5″ use_circle_border=”off” circle_border_color=”#7EBEC5″ icon_placement=”top” animation=”top” background_layout=”light” text_orientation=”center” use_icon_font_size=”off” header_font_size=”20″ use_border_color=”off” border_color=”#ffffff” border_style=”solid”] [/et_pb_blurb][et_pb_text admin_label=”Text” background_layout=”light” text_orientation=”left” use_border_color=”off” border_color=”#ffffff” border_style=”solid”]

San Bernardino County is in the final days before go-live with SAP, the County’s new financial management system.  Beginning October 3, 2017, the first phase will include general accounting, contracts and purchase orders, and accounts payable.

Suppliers are an important part of our business and we are here to ensure that your questions are answered and you know and understand updated procurement and accounts payable business processes:

  • All suppliers with current contracts and purchase orders appear in SAP, so re-registration is not necessary. Registered vendors who may contract with San Bernardino County in the future will remain registered and will continue to be notified of bid opportunities based on the commodity codes that you have selected.
  • Existing suppliers will receive email notification(s) of updated purchase order and/or contract numbers. SAP numbers must appear on invoices presented to the County after October 3, and the goods and services detail from your original purchase order or contract will still apply.  Combined, the updated SAP number and each original, corresponding purchase order or contract comprise your agreement with the County.
  • It is important that you document your new SAP contract or purchase order number, as vendors will have to add this number to all future invoices. Failure to provide to this number on your invoice may result in a delay of payment because departments use the information to verify receipt of goods and services.
  • Since purchase orders and contracts are now issued from SAP, the document formats have changed. All bidding, including low value bids and formal Requests for Proposal, will continue to come from ePro until the second phase of SAP is completed in 2018.  Please update your contact information as soon as possible and regularly if changes occur in your business.
  • Most invoices should be sent directly to centralized Accounts Payable at the Auditor-Controller/ Treasurer/Tax Collector’s Office, with the following exceptions:
  1.  All invoices for Arrowhead Regional Medical Center;
  2. Progress payments on construction projects for the Project Management Division;
  3. Progress payments on construction projects for Public Works; and
  4. Certain programmatic invoices for Transitional Assistance, Children and Family Services, Aging and Adult Services, Behavioral Health, and Public Health.

These departments will be in contact with their suppliers to provide a specific address for invoicing.  Please contact the Purchasing Department at (909) 387-2060 or (909) 387-2469 if you have any other questions.

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