Bureau of Administration
Address:
655 East Third Street
San Bernardino, California 92415
Divisions
The Sheriff’s Administrative Services Division is responsible for budget and fiscal management. It includes Budget and Finance, Business Office, and Contract Administration, as well as the department’s Position Control, Field Support, and Automotive Services divisions.
The budget staff is responsible for the analysis, negotiation and preparation of the Sheriff’s general fund and special funds annual budgets. They must complete estimates, projections and fiscal reports, both to the Office of the Sheriff and County Administrative Office. The internal budget allocation and management system is developed each year to adapt to the annual budget and the various needs of each division. The largest division is the Detentions/Corrections system, which requires many state and federal reports and statistics.
The fiscal and accounting staff develops cost accounting systems, reports and manuals to aid commanders in the fiscal management of their division. This is an ongoing process, and the development of automated and informative systems is always a high priority in the Bureau of Administration.
The Business Office authorizes purchases, travel claims, advances and cash fund expenditures. This is the central office for processing payment documents for all divisions of the Sheriff’s Department. The fiscal staff must coordinate with County Purchasing and the Auditor/Controller and verify legal procedures have been followed. All revenues for the department are received, recorded, and deposited here.
Contract law enforcement for incorporated cities is a practical means for communities to obtain a quality level of service at a reasonable cost. The San Bernardino County Sheriff’s Department has over 59 years of experience in contract law enforcement, starting with Victorville City on July 11, 1963. Since that time, the contract service has grown to include 14 cities, dispatch, aviation services and court security services.
While the Sheriff’s Department contract system mandates a minimum level of patrol and investigative services, cities can exceed that minimum by choosing a wide range of programs and service levels. Optional programs include, but are not limited to crime prevention, school liaison officers and specialized traffic services. Service levels and programs are reviewed annually to determine the need to modify the level of service based on community requirements.
This unit also administers an additional 400-plus contracts with various programs and professional service contractors and contract employees.
The Bureau of Administration is charged with getting the approval of the Board of Supervisors for grant applications, awards, and employment contracts, as well as major purchases requiring the approval of the Board.
The Field Support Unit acts as the liaison between the Sheriff’s Department and the Facilities Management Department. The facilities budget is utilized for maintenance and repair of all Sheriff’s facilities and grounds. These items generally include minor repairs, floor coverings, paint, electrical changes, locks, interior alterations, and landscaping.This area of responsibility also includes reconfiguration of workstations, providing estimates for furniture additions/replacements, monitoring storage areas, and assisting with Resident Deputy Housing, and office telephones. The Field Support Unit and Automotive Division have joint responsibility for all department cellular telephones. This responsibility encompasses ordering, repair, voice mail, intercoms, speakers, and new systems for both areas of responsibility. The unit maintains the headquarters’ security system. This includes issuing cards to all incoming personnel, at a security level for which they are authorized, and deleting personnel who are no longer with the department.
The Sheriff’s Automotive Services Unit, located at Sheriff Headquarters, is responsible for monitoring all of the vehicles in the fleet. This function includes maintenance of patrol cars, motorcycles, buses, prisoner transportation vans, boats, administrative vehicles, and many other specialty vehicles.The Sheriff’s Department patrol vehicles continue to enjoy a reputation for having the most modern equipment in today’s law enforcement fleets. Considerable thought is given to the placement of all equipment for the safety and ease of our deputies. The fleet is comprised of from 1600 to 1700 vehicles at any given time (this number fluctuates, as many vehicles are constantly being rotated out of the fleet while their respective replacements are being readied for use). All of these resources are monitored and maintained by a Sheriff’s Fleet Supervisor, a Communications Installer, two Mechanic Assistants, four Motor Pool Assistants, a Fiscal Clerk II and one Clerk II.
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