Bureau of Administration
The Sheriff's Administrative Services Division is responsible for budget and fiscal management. It includes Budget and Finance, Business Office and Contract Administration, as well as the Field Support and Automotive Services divisions.
The budget staff is responsible for the analysis, negotiation and preparation of the Sheriff's general fund and special funds annual budgets. They must complete estimates, projections and fiscal reports, both to the Office of the Sheriff and County Administrative Office. The internal budget allocation and management system is developed each year to adapt to the annual budget and the various needs of each division. The largest division is the Detentions/Corrections system, which requires many state and federal reports and statistics.
The fiscal and accounting staff develops cost accounting systems, reports and manuals to aid commanders in the fiscal management of their division. This is an ongoing process and the development of automated and informative systems is always a high priority in the Bureau of Administration.
The Business Office authorizes purchases, travel claims, advances and cash fund expenditures. This is the central office for processing payment documents for all divisions of the Sheriff's Department. The fiscal staff must coordinate with County Purchasing and the Auditor/Controller and verify legal procedures have been followed. All revenues for the department are received, recorded and deposited here.
Contract law enforcement for incorporated cities is a practical means for communities to obtain a quality level of service at a reasonable cost. The San Bernardino County Sheriff's Department has over 40 years of experience in contract law enforcement, starting with Victorville City on July 11, 1963. Since that time, the contract service has grown to include 14 cities, dispatch, aviation services and court security services.
While the Sheriff's Department contract system mandates a minimum level of patrol and investigative services, cities can exceed that minimum by choosing a wide range of programs and service levels. Optional programs include, but are not limited to crime prevention, school liaison officers and specialized traffic services. Service levels and programs are reviewed annually to determine the need to modify the level of service based on community requirements.
This unit also administers an additional 400-plus contracts with various programs and professional service contractors and contract employees.
The Bureau of Administration is charged with getting the approval of the Board of Supervisors for grant applications, awards and employment contracts, as well as major purchases requiring the approval of the Board.
The unit maintains the headquarters' security system. This includes issuing cards to all incoming personnel, at a security level for which they are authorized, and deleting personnel who are no longer with the department.
All of these resources are monitored and maintained by a Sheriff's Fleet Supervisor, a Communications Installer, two Mechanic Assistants, four Motor Pool Assistants, a Fiscal Clerk II and one Clerk II.